Being a Content Manager allows you to add content to the platform, as well as create and edit courses.
To begin the process of adding content to the platform, click on Materials, then either drag-and-drop your files into the section highlighted below, or click on the Add Material button.
On the following page, you'll be able to add content from a variety of sources.
- Single File: This option is the most basic and allows you to add one item to the platform.
- Multiple Files: Use this option if you don't want to drag-and-drop your content and have more than one to upload at a time.
- Content Builder: Use this to build content right from within the SkyPrep platform. Refer to this article for more information about how to use the Content Builder.
- YouTube: Use this option to add a YouTube video. Use the normal YouTube URL – do not use the embed URL.
- Vimeo: Use this option to add a Vimeo video. Use the normal YouTube URL – do not use the embed URL.
- Embed Link: This allows you to embed an external website in SkyPrep. Enter the URL first, followed by the name of the website, and enable Should this link be embedded?. With it checked off, SkyPrep will try to display the website within the platform. However, not all websites will allow this, and if it does not, the learners will just see a button to click to take them to the website in a new tab.
- Rich HTML: Use this option if you want to create content using HTML code.
- SCORM 1.2 Package: This option is the only way to upload a SCORM package. Trying any other method to upload a SCORM package will result in the package not being able to be opened within the platform.
- Select File: When in Single File, clicking this button will let you connect with all of the services that we are integrated with.
- Allow Learners to Download this File: This file allows
NOTE: If you are uploading a SCORM 1.2 package, you must use the Add Material button and select the SCORM 1.2 Package option. Drag-and-Drop will not work.
Creating an Assessment just requires you to click on Assessments, followed by the Create New Assessment in the Create Assessment drop-down menu.
Just give the assessment a name and click on the Create Assessment button. You can also opt to add the assessment to a course immediately, but it is recommended that you only add it to a course that is not currently being taken by any learner.
To start adding questions to your assessment, click on Questions and then click Add Question.
Multiple Choice questions provides your users with several answer options to a question, and it's up to them to select the one(s) that is correct.
To create a multiple choice question, select Multiple Choice in the Question Format drop-down menu.
Enter your question in the top field where it says Enter your question.
You will see Option 1 through Option 4. These are the fields where you enter the answer options. If you need to add more, click + Add Answer at the bottom, and click the red Trashcan icon to remove one. You can also attach an image for each option by clicking Attach Image. To specify the correct answer(s), click on the box to the left of the answer - you can have more than one checked at a time. Reordering the questions is as easy as clicking and dragging the icon to the left of the box.
If you click Advanced Options at the top, you will be given additional parameters that you can set.
- Point Value: This is the question weight. For example, if you have a total of three questions, two with a weight of 1 and one with a weight of 2, the 2-point question is worth as much as the other two combined. A user who gets both 1-point questions correct but answers the 2-point question incorrectly will receive a grade of 50%.
- Multiple Choice Option: Unique to multiple choice questions, this lets you specify whether only one of the correct answers must be chosen for marks, or whether every correct answer that you chose needs to be selected.
- Question Image: You can use this to attach an image to your question.
- Resolution: Change the size of your image with this menu. The value you choose will determine the width of the image in pixels, with the height scaling appropriately.
- Attach Existing Material: You can attach material to your question.
True / False
Your users will be given a statement and will have to determine whether it is true or false.
To create a true / false question, choose True/False in the Question Format drop-down menu.
Enter your statement in the Enter your question and if the statement is true, click the box beside Answer is True.
Fill in the Blank
Fill in the blank questions require a learner to enter a word that is missing in a statement.
To create a fill in the blank question, select Fill in the Blank in the Question Format drop-down menu.
Again, enter the statement in the field that says Enter your question. You can use underscores (_) to show where the missing word(s) is.
Enter the correct answer in the field at the bottom and separate correct answers with commas (,). Answers are not case-sensitive.
Short answers are questions where you pose a question to your learners and they have to type a response.
To create one, simply select Short Answer in the Question Format drop-down menu and type the question in the top field.
Short Answers are the only type of question that are not automatically marked by SkyPrep. If you want to prevent Admins and Managers from having to grade the assessment, change the Point Value to 0. This will make the question not worth any points in the overall assessment grade, but it will also prevent the need of having to grade said assessment, useful for surveys and other types of assessments.
In the Advanced Options, you can also opt to allow Learners to upload files as part of their answer.
By clicking on General Settings, you'll be able to modify the assessment's settings.
- Name: You can change the name of the exam using this field.
- Passing Grade: Lets you specify the percentage grade that a learner must achieve in order to successfully pass the assessment. Set this to 0 if you do not want the grade to matter, such as during practice tests.
- Time Limit: The number of minutes that a learner has to complete the assessment. Set this to 0 if you don't want a time limit.
- Number of Attempts: How many times a learner can attempt the assessment.
- Randomized Assessment: Pick random questions out of a pool of possible questions. For more information, please see this article.
- Hours Between Attempts: The number of hours that must elapse before a user can attempt the assessment again. Set this to 0 to allow immediate follow-up attempts.
- Prevent Access to Courses During Assessment Attempts: This will lock the user out of every course until they have completed the assessment.
- Live Feedback During Exam: Provides your feedback after a question has been answered. To read more about feedback, please see this article.
- Post-Assessment Feedback: Please refer to this article.
- Assessment Type: Use this field to choose what category your exam belongs to, or create a new category if you don't have it already.
- Description: The description of the assessment that all of your learners will be able to see before they attempt the assessment.
Creating a Course
Adding Material and Assessments
To create a course, just click on Courses, followed by Create Course on the right. Name your course, then click the final Create Course button.
From the course page, click on Course Content. You have several different methods of adding items on this page.
The first uses the Add Items to This Course drop-down menu. Using that menu, you can add material that you've already uploaded into the Materials section by selecting the Choose Existing option underneath the Materials heading. Assessments are added the same way – by choosing the Choose Existing option, this time under the Assessments heading.
Alternatively, you can opt to upload brand new material into the course that you haven't yet added to your SkyPrep platform. The option for that is right underneath the option for adding Existing Materials.
Uploading materials in this fashion will automatically add whatever you've added to the course into the Materials section of your platform as well.
You can also use the drag-and-drop area at the bottom of the page to quickly add files to your course.
Once added, you will see that the material has appeared at the bottom of the list of modules. If you want to change where the material appears in the list, simply click and drag the cross icon on the right side of the module after hovering your mouse over it.
After you have added content to your course, you can opt to Enforce Module Sequence, meaning that all of the modules in the course will need to be taken in order from top to bottom.
If you want to reorder your content, just hover the mouse over the content you want to move, then click and hold the cross-shaped icon and drag the module to where you want it to go.
There are also module-specific settings that you can apply, accessed by hovering your mouse over the module you want to edit and clicking on the blue edit button.
Custom Name: Renames the module in only this course. If the content is being used in a different course, the name in the other course will not be affected.
Description: Use this text field to add a brief text description of the module. It will be visible at the top of the page when a learner views the content.
Days Until Item Unlocks: Enter the number of days until the item becomes available.
Item Available On: Set a calendar date upon which the item will become accessible. If used in conjunction with Days Until Item Unlocks, this setting will take precedence.
Time Required to Spend on Item: Sets the minimum number of seconds that a user needs to spend viewing the module before it's considered complete. Only videos will have this setting applied by default.
Mandatory Item: If unchecked, the module does not need to be completed for the learner to pass the course.
Must be Successfully Completed to Continue Course: Similar to Enforce Module Sequence, but it is applied only to the one module instead of all modules. If enabled, a user will need to complete the module before they can access any following modules.
Clicking on General Settings will allow you to apply different settings to the course.
- Course Name: Use this section to edit the name of the course as it appears for everyone in the platform.
- Course Active: This setting determines if the course is accessible to learners. If the course is not Active, it will be hidden from their visible courses, and users will not be able to see it. If making a change to an assessment, it is highly recommended to make all courses that contain the assessment inactive while changes are being made.
- Course Image: The Course Image replaces the default course image with an image of your choice.
- Course Category: Use this option to set what the course is categorized under. This is purely for organizational and searchability purposes.
- Introduction: Any text you enter here will be visible in the course portal, as well as in any enrollment or course purchase forms.
- Course Video: If you want to include a video in your course portal, such as a course preview, you can use this option to attach one. It will be overlaid on top of the Course Image and will play once a user clicks on it.
- Credits: Determines how many credits are awarded to the Learner upon course completion.
- Additional Registration Fields: Determines what information fields a user will need to enter when enrolling in the course through the enrollment link.
- Course Certificate: With this option enabled, a user will receive a certificate of completion when they successfully pass the course. If there is more than one certificate available in the platform, you will see a drop-down menu allowing you to select the one you want to use.
- Validity Length: Enter in the number of days after which a user will be re-enrolled after completion. For example, if you enter 365, users will be reenrolled in the course 365 days after they complete it. Please note that this setting is not retroactive and will only apply to users that were enrolled in the course after the Validity Length was set.
- Start Date: The calendar date on which the course becomes available.
- End Date: The calendar date on which the course no longer is accessible, including Learners who have already completed the course.
- Course Length: The number of days a user has to finish the course after they begin.
- Course Contact Email: This email is displayed in the course portal. It defaults over to the email of the Admin that created the course, but it is editable at any time.
- Course Custom Emails: You will need to work with an Admin to set these up. The custom emails allow you to tailor the notification emails specifically for each course. You can refer to this article for more information about how this feature works.
- Credits Required: The number of credits that a Learner needs to have earned before they are able to access the course.
- Share Course: If you are on the Enterprise plan, you can share your course with your other subplatforms by entering the domain (yourcompany.skyprepapp.com), together with the email of an Admin on the receiving platform.
Introduction & Creation
A Learning Path is a bundle of courses that are offered together. When a learner is enrolled in a Learning Path, they will be enrolled in every course that is contained in the Learning Path. You also have the option to set the order in which the courses need to be taken.
To begin creating a Learning Path, click on Learning Path, followed by Create Learning Path. Give the Learning Path a name, then click Create.
On the next page, click on the Courses tab if you're not already there, then click the Add Course to Learning Path button. Select the courses you want to add, then click the Add Course button.
Next, decide if you want Enforce Course Sequence, just click on the button. This will make all the courses have to be taken in order from the top course to the bottom course. If you want to reorder a course, just hover over the course and you'll see the Edit and Move buttons appear close by. Just click on the cross-shaped icon and drag-and-drop it wherever you want the course to be slotted into.
In the Learning Path's General Settings tab, you'll be able to change the Learning Path's name, add a Learning Path image that functions just like a course image, as well as add an introduction and categorize the Learning Path.
The Learning Path Certificate allows you to specify the certificate that the Learner receives upon completion of the whole Learning Path. If this option is enabled, the individual courses' certificates will still be sent out if they're turned on.
Once done, click Update Learning Path Settings.
Instructor Led Training
To get started with Instructor led Training, you will need to click on one of your courses and navigate to the Course Content tab. Click on the Add Items to This Course drop-down menu and select Instructor Led Training.
This will bring up a form where you can fill in the information for your ILT session.
Name: This is the name of the ILT session.
Description: Use this field to quickly describe the purpose of the ILT, as well as list any other relevant information.
Location: The location for this specific timeslot. Could be a room number, address, or something similar.
Start/End Date and Time: Use this to specify when the ILT session will take place.
Time Zone: Determines the timezone that is used for the times specified above.
Capacity: The maximum number of users that are allowed to register for the session.
Primary Instructor: The name of the person that is leading the ILT session.
You can add additional timeslots for an ILT session by clicking Add Another Timeslot, useful when you have several locations/times for the same ILT. This allows you to easily keep track of your ILT sessions without having to create multiple items for the same subject.
Once finished, click on Save.
You will then see the ILT show up in your course's Course Modules list.